Previous experience.

You should give some details about your previous jobs; what you did, what your responsibilities were.

Reasons you are applying.

All companies will want to know why you are applying for a particular position. This is not only means explaining why you want the job but why you think your particular skills and experience would be valuable to the firm.

– I am particularly interested in the position you offer as I know my previous experience and academic background would be valuable in this area of engineering (teaching, accountancy, etc.)

– I am sure I would be successful in this post as I have now gained the experience and skills that are required.

– As (title of post)I know my background in (area of work) would prove valuable to you, especially as I have been dealing with…

Close.

At the end of the letter, ask for the form, look forward to the interview and offer to supply more information if necessary.

– Please can you send me an application form and any other relevant details?

– I would be grateful if you could send me an application form, and if in the meantime you need any further details about me, I would be happy to supply them.

– I look forward to hearing from you. If there’s any further information you require, please contact me.

– I hope to hear from you in due course. Please let me know if you need other details.

Practice:

Exercise 1. Study the specimen of an unsolicited letter:

I. Notice how the applicant first mentions how he knows of the company, then gives brief details of his age, education, and his experience, then refers to his Director. Finally, he tells the bank why he wants to join them, and asks for an application form.

II. Answer the following questions:

1) How did Mr Bauer hear about the bank he is applying to?

2) What does he do in the bank where he now works?

3) Why does his bank encourage people to go on overseas courses?

4) What does he want the UK bank to send him?

5) Which words in the letter correspond to the following: suggestion; various methods of doing things; particular; getting a qualification?

110,Virstenweg

D-3000 Hannover

The Manager

Mitchell Hill PLC

Merchant Bank

11-15 Montague Street 21 June 1999

London EC1 5DN

Dear Mr Russel,

I’m writing to you on the recommendation of David McCarran, Assistant Manager in your securities department.

Six months ago Mr McCarran was on a banking course here with me in Hannover, and he suggested that I should contact your company. He told me that you often employ people from other countries on a one-year basis, if they have had banking experience.

I am a 28 year-old employee of the International Bank in Hannover, working in the Overseas securities Department, and have been with this organization for the past two years, since graduating from the University of Munich in 1997 with a degree in Economics.

In my present position as Assistant to the Director of the International Securities Department, I deal with a wide range of investments from companies throughout Europe.

My bank encourages all its staff to spend a year abroad for the experience of working with different systems, and my Director would be willing to give you a reference.

I would like to spend a year or so in the UK to gain experience in securities investment with a British bank, and in exchange, I think my experience in securities and languages would prove useful to your organization. As well as speaking fluent English, I also have a very good working knowledge of French.

If you think it would be possible to offer me a position, please send me an application form where I will be able to give you more specific details about myself.

I look forward to hearing from you in due course.

Yours sincerely,

Marcus Bauer

Marcus Bauer

Exercise 2. Read the covering letter and answer the questions. In which paragraph (1–4) does the write:

a. State his enthusiasm and interest?

b. Say that he could be interviewed?

c. Show that he knows something about the organization he wants to work for?

d. Say how he heard about the job and state his interest in it?

e. Describe his practical work experience?

f. Include details of experience or relevant skills?

Dear Mrs. Proctor

Re: vacancies for Trainee consultants

1. I am writing in response to your advertisement in the September edition of “Telemarketing Magazine” and would like to be considered for one of the post mentioned.

2. As you will see from my enclosed CV, I have recently completed a degree in International Marketing at Clifton University. A six-month company placement in France gave me the opportunity to put some of the theory learned on my course into practice, and to acquire a good working knowledge of French. The post involved helping with the development of telemarketing scripts for sales people. Since then, I have had several months` experience of working in the international section of the Automobile Club’s call centre. This means I have had direct experience of the day-to day realities of communicating with the public.

3. From your corporate website, it appears that working for your organization would offer a stimulating and challenging career within a highly competitive field. I am extremely attracted by this opportunity and feel that I have already acquired some of the skills and awareness necessary to make an effective contribution to the company.

4. I am currently available for interview and would welcome the opportunity to discuss the post in more detail. I look forward to hearing from you.

Yours sincerely

Signature

Russell Fleming

Exercise 3. Put the following parts of the covering letter in order:

I.

1) As you will see from my form, I have ten years experience with Bates Retail as a Fashion Shop Manager.

2) I would very much welcome an opportunity to discuss my application in greater detail and convince you that I am the right person for the job.

3) Dear Mr. Sorefoot

4) Yours sincerely

5) Please find enclosed my completed application form for the above position.

6) I look forward to hearing from you and hope that you will be able to invite me for an interview.

7) Frances Slimwaist.

a) … c) … e) … g) …

b) … d) … f) …

II.

1) Carol Brice (Ms)

2) I would like to apply for the position advertised in The Guardian on 16 June for an Associate Project Manager.

3) Yours sincerely,

4) I have four years of experience with Michaels & Wade in Redmond, where I specialized in Management Information Systems. As you update your computer network, you will need expertise in every department of your import business. You will find key information on my experience and education below.

5) Dear Mr. Carver,

6) Education: Associate’s Degree in Computer Science, 2003

7) Computer skills: DOS, Lotus, Harvard Graphics, etc.

8) 18 January 2007

9) Please let me know if there is any further information you require. I look forward to hearing from you.

10) Carol Brice

11) 25 Westbound Road, Borehamwood, Hertz, WD6 1DX

12) Communication skills: excellent grammar and usage in writing; good oral presentation and training skill, wrote and delivered annual department report for board of directors.

13) Supervisory experience: Assistant to the associate warehouse supervisor at Michaels & Wade for four years.

14) Mr. J. Carver, Personnel Officer, Bill & Watson Inc., City Road, London EC3 4HJ.

15) Encl. c.v.

16) May I arrange a time to meet with you? My daytime phone number is 555-7889. I assure you I will be available immediately.

a. … d. … g. … j. … m. … p. …

b. … e. … h. … k. … n. …

c. … f. … i. … l. … o. …

Exercise 4. Select the correct words in the boxes so that this covering letter is in good English.

Dear Mr. Saleh,

I am writing to 1 (apply, ask, request) for the position of Editorial Assistant which was 2 (shown, advertised, presented) in the latest edition of Gulf News.

I am currently 3 (worked, employed, used) by a Market Research company as a research assistant, but am keen to 4 (want, pursue, take) a career in publishing, because I enjoy reading and write my own poetry.

As you will notice on the 5 (included, mentioned, attached) CV, I graduated in European Literature. At University I gained considerable 6 (experiment, expression, experience) working on the student magazine, so I am 7 (familiarized, familier, familiar) with editing techniques. I work well under 8 (anxiety, demands, pressure) and enjoy working in a team. In addition, I speak English 9 (excellently, fluently, strongly).

I would be 10 (available, around, accessible) for interview from next week. Meanwhile, please do not 11 (hesitate, wait, stop) to contact me if you require further information.

I look forward to hearing from you.

Yours sincerely,

Margaret Roan

Exercise 5. Here are some common phrases you might use when applying for a job. However, the prepositions are missing – type out the correct ones choosing words from the table below.

I would like to apply … (1) the position … (2)

If you would like to discuss this … (3) more detail

I enjoy working … (4) pressure

I was … (5) charge … (6)

I was responsible … (7)

With reference … (8)

Exercise 6. There are seven mistakes in this letter. Correct the mistakes.

Dear Mr Aziz,

I would like to apply for the job of shop manager which I see advertised in the local paper.

I am twenty years old. I was born in France, but my family moved to England when I was twelve and I am living here ever since. I left school since three years and since then I am having several jobs in shops. For the past six months I am working in Halls Department Store. The manager has been saying that he is willing to give me a reference. I speak French and England fluently. I have also learnt German since I left school, so I speak some German too.

I hope you will consider my application.

Yours sincerely,

Louse Brett

Exercise 7. Look at the following tips for writing covering letters. For each one says if it's true or false

1. The letter should be as friendly and informal as possible.

a) true b) false

2. You should avoid slang and idiomatic language.

a) true b) false

3. Your sentences should be long and complex.

a) true b) false

4. It is fine to use contracted forms (e.g. I’m, It’s)

a) true b) false

5. Emotive words (wonderful, great, and terrible) should be avoided.

a) true b) false

Exercise 8. Write the covering letter in reply to this advertisement.

An international hotel group is looking for young graduates with good interpersonal skills to train as managers to work in various branches of its international hotel chain. Graduates of any discipline are welcome to apply although preference may be shown to those with at least one foreign language.

Write to: Joelle Baker, Silver Service

Appointments, 23 Regent Square, London SW1

Exercise 9. Read this advertand write a letter to the employment agency giving them details of your qualifications and asking for further information about these things:

· type of jobs in Florida?

· accommodation?

· cost of flight included?

· work permit?

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