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Replying to Letters of Invitation




 

If you would like to accept the invitation:

Always answer a formal invitation promptly with a very brief (one or two sentences) written response which pays careful attention to detail. Keep in mind that the format of the acceptance should mirror that of the invitation. For example, if the invitation is centered on the page, the acceptance should be also. Begin the acceptance by using the third person, unless you are using personal stationery that contains your full name in the letterhead. Then you may begin by using the first person "I."

Here are some useful phrases:

 

-Thank you for your kind invitation… I confirm that I will be delighted to …

- I appreciate very much your invitation to … and look forward to being present.

- Mr. Z has a pleasure in accepting the invitation.

- I am writing to thank you for the invitation to …

 

 

If you would like to decline the invitation:

An expression of sincere appreciation will help soften your negative response.

 

- Unfortunately I cannot accept the invitation owing to prior engagement.

- Mr. S. thanks for the invitation to …to be held …, but regrets that he is unable to accept it owing to prior engagement on that day.

- I would very much like to be able to attend your event, but unfortunately I have inescapable prior commitments which will prevent me from attending.

Exercise. Read the invitation and write a reply to it. Firstly, write a letter accepting the invitation. Then reply declining it. Mind the polite tone in each letter of reply.

PJ Party 22 Yew Street, Cambridge, Ontario Tel: 416-223-8900   April 7th, 2010   Dear Valued Customer:   Our records show that you have been a customer of PJ Party Inc. since our grand opening last year. We would like to thank you for your business by inviting you to our preferred customer Spring Extravaganza this Saturday.   Saturday's sales event is by invitation only. All of our stock, including pajamas and bedding will be marked down from 50-80% off.* Doors open at 9:00 AM sharp. Complimentary coffee and donuts will be served. Public admission will commence at noon.   In addition, please accept the enclosed $10 gift certificate to use with your purchase of $75 or more.   We look forward to seeing you at PJ's on Saturday. Please bring this invitation with you and present it at the door.   Sincerely,   Linda Lane   Linda Lane Store Manager   *All sales are final. No exchanges. Enclosure: Gift Certificate #345 (not redeemable for cash)






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