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КАТЕГОРИИ:






Answer the questions and finish the sentences given above.




Reading

HOW TO REPORT A MEETING

Minutes is a written report on the discussions and the deci­sions that have been taken at a meeting.

In order to show you how to write minutes, we will imagine that a meeting of the Board of Directors of a limited company is taking place. The Managing Director is in the chair. First the minutes of the previous meeting are read. The meeting then passes on to deal with the agenda.

Agenda

1. Minutes of the previous meeting.

2. To consider estimate for replacement of the air-conditioning system.

3. To consider appointment of the factory manager.

After the meeting has heard the views of the Managing Di­rector they discuss the estimate for replacement of the air-con­ditioning system and decide to accept it.

The Managing Director has chosen two candidates for the post of the factory manager. They are invited in turn, and the board chooses one of them.

Board members have no other matters to discuss, so the mee­ting ends.

MINUTES. Sample.

Meeting of the Board of Directors of... Co.

Ltd, held... (place, time).

Present:

1. Minutes of the previous meeting were read and signed.

2. The Managing Director presented the estimate for replace­ment of the air-conditioning system. Mr... thought that the amo­unt of the estimate was too high, but after an explanation by the Managing Director it was accepted.

3. Two applicants for the post of factory manager were seen by the Board:

Mr R. - an outside candidate.

Mr P. - the present assistant factory manager.

It was agreed to appoint Mr P.

4. There was no other business.

Useful vocabulary

limited company акционерная компания с ограниченной ответственностью;

minutes - протокол

board of directors - совет директоров

Managing Director – управляющий директор

to be in the chair - председательствовать

estimate - предварительный подсчет

replacement – замена

Practice

Answer the questions:

1. How is a meeting reported?

2. Why are the minutes of the previous meeting always read at the next meeting?

3. What questions are included in the agenda of a meeting?

4. Are participants of the meeting actively involved in the discussions?

5. Why is it important to have minutes in writing?

Reading






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