Sales documentation

1.When you send a consignment of goods by rail or road you need a receipt to prove the transport company has taken the goods. A consignment note is both a ticket and a receipt. A consignment note for goods sent by air is called an air way-bill. A consignment note for goods sent by sea is a Bill of Lading. A combined transport document is for goods sent by more than one means of transport.

2.When the companies buy goods they send the order to suppliers. If the buyers are regular customers, the suppliers send the goods and then send an invoice. The buyers do not pay the invoice immediately. Usually the suppliers send a statement at the end of the month. The buyers then pay the amount outstanding on the statement.

3.Sometimes when the suppliers receive an enquiry, they send a pro-forma invoice. This is the quotation which looks like the final invoice so the buyers know how much they have to pay. If the suppliers do not know the buyers, the buyers might pay in advance against the pro-forma when placing their order.

4.The delivery note is the document sent with the goods to customer, which gives details of the goods. The customer signs the delivery note to say that he has received the goods.

Vocabulary

consignment – груз, партия товаров

receipt - квитанция

consignment note – транспортная накладная

air waybill – авиатранспортная накладная

Bill of Lading – коносамент, транспортная накладная на груз, доставляемая морем

invoice – счет-фактура

pro-forma invoice – примерная счет-фактура

quotation – расценка, котировка

Question

What is the difference in function between an invoice and a pro-forma invoice?

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