How to write a business letter

The letter heading gives all necessary ___1________ about the firm. It is usually ___2_______ on the paper. If unheaded paper is used, the address ____3_______ the name of the sender is typed on the _______4______ hand side. The address of the person receiving the letter is typed on the _______5______ against the margin. When a latter is written to a man the from “___6_________” is used. To a married woman we write “_______7______” but “_____8________” is used both for married or unmarried women. The attention line is typed _____9_______ the salutation. If you don’t know the name of the person you are writing to, begin your letter with “_______10____” if it the man, or “____11_______” if it is a woman. Use “___12________” or “_____13______” when writing to a firm/company. In business letter the sentences and paragraphs should be kept _____14_____ because it is much easier to read such a latter. The latter usually consists of three _____15_______. In the first, writer should refer to _____16_____ correspondence, confirming the receipt of a letter. In the second, a stating of ____17_____ should follow. The third and the last should concern the future _______18___ suggested by the writer of the letter. The letters should be always signed by _______19_____ and in ________20_____. Since many signatures are illegible it is good practice to _____21_______ the name of the signer and to place his signature _____22______ it.

1. Hand

2. Print

3. Above

4. Ink

5. Previous

6. Information

7. Mrs

8. Right

9. Mr

10. Without

11. Left

12. Printed

13. Ms

14. Above

15. Dear Sir

16. Dear Madam

17. Dear Sirs

18. Gentlemen

19. Short

20. Parts

21. Facts

22. Part

23. Action

Writing

Write a letter to your business partner using Appendix 1 below.

Appendix 1

Useful Language

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